Washington D.C. Information

Last Updated 4/1/20

Class of 2024 Washington D.C. Trip Information Update (4/1/20)

Posted on  by Brian Madigan

This past Monday, March 30th, Governor Mike Dewine extended closure of Ohio K-12 schools until May 1st.  After a great deal of consideration, the decision has been made to not send our 8th-grade students on the annual trip to Washington D.C. that was scheduled for this May 18th-20th.  

Understanding that the Washington D.C. trip is a valuable experience for our students and is a tradition that goes back many years, the plan is to postpone the trip, not to cancel it.  I have been in close communication with the high school administration *(Mrs. Lormeau and Mr. Randolph), and we have devised a plan to have this year’s 8th grade trip to Washington D.C. postponed to November of 2020.  Final dates are still being determined. Once, the dates are determined we will share that information.

As for the finances associated with the trip, two options are available: 

Option 1: If the new dates do not work for your child, or you simply choose to have your money refunded, you are welcome to do so.  Please contact Val Gregory by email (val.gregory@cloverleaflocal.org) to request your refund.  Please type in the subject line of the email “DC refund” 

If you choose to have your payment refunded it is important for you to know that prior to the COVID-19 outbreak, Nowak Tours was required to place a deposit for hotel and transportation services.  Nowak Tours has been informed that they will only be refunded a portion of their deposits. That being said, families who desire to receive a refund will not receive their entire payment in return.  There is a $25 deposit fee that will not be refunded for each student who requests a refund. The deadline to request a refund is May 1, 2020.

Taking the refund will not prohibit a student from attending the trip in November.  To rejoin the trip you will need to contact the high school for details after August 1, 2020.   

Option 2: Students who plan on attending the trip in November may simply leave their payment as complete and they will be set to attend the trip with no additional financial obligations.  This option will not result in loss of funds for the deposits for hotel and transportation costs as would occur in option 1.  

Student behavior will continue to be a factor for student attendance on the trip as a freshman.  The trip is a privilege, not an entitlement. So, during the students’ freshman year if they are suspended and/or assigned four Friday Detentions they will lose the privilege to attend the Washington D.C. trip.  All students will have a fresh start when they begin their 9th-grade year. 

Mr. Randoph (Cloverleaf High School Associate Principal), will be leading all planning and activities associated with the trip for high school students.  As more details are finalized, he will communicate with families and students. Please stay tuned.

I would like to recognize Nowak Tours for working with us during such a difficult time.  They have gone over and above to assist the school district to find ways to make this trip possible for this year’s 8th graders.  Their flexibility and dedication to our students should not go unnoticed.

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Last Updated: 2-22-20

  • Trip Dates: May 18th – 20th, 2020
  • Trip Cost for Students: $440.00
  • Trip Cost for Chaperones: $520.00
  • Parent Information Meeting: October 21st, 2019 (6:00 pm-7:00 pm)
  • Permission Slip and Deposit Due: November 25th, 2019
  • Student Meeting (during I.E.): February 18th, 2020
  • Student Receives Room Choice Papers: February 18th, 2020
  • Chaperone Background Checks Due (link to forms below): March 1st, 2020
  • Paid In Full Discount ($10.00 discount if trip is paid in full by this date): March 2nd, 2020
  • Final Payment Due: March 16th, 2020
  • Signed Room Choice and Bus Rules Due (during lunch): March 17th & 18th, 2020 (Balance must be paid in full before turning in room choice papers)
  • Washington DC Parent / Chaperone Meeting: TBA
  • Medication(s) and form(s) are Due (link to forms below):

DC Payment procedures regarding Fees 

  • All school fees must be paid in full before DC deposit will be accepted.
  • The Back to School Portal must be competed before DC deposit will be accepted.
  • Academic fees will be waived for students that receive free lunch.  Unfortunately this does not apply to students that receive reduced lunch.
  • If your child receives free lunch and it shows that you owe fees for this year, that means that you forgot to check the OK to Share box on the application form for Free and Reduced Lunch.  You will need to contact Carrie Beegle, the Food Service Director @ 330-302-0312 to let her know that she is allowed to share this information with Mrs. Gregory.  
  • All fees for damaged or lost books, damaged property and all unpaid fees from prior years must be paid in full.  These types of fees are not waivable fees.  They will not be waived if you receive free lunch.

Food Service Department

Email – Carrie.Beegle@cloverleaflocal.org      Phone – 330-302-0312

Important Links to Documents forms

Washington DC Permission Slip (must be signed by parent)

Washington DC Cost Sheet

Washington DC Itinerary

 Important Links to Medical forms and Instruction

Washington DC Medication Instructions

Field Trip Medication Form (medication supplied by school nurse)

Prescription & Over-The-Counter Medication Form

The school nurse will supply all medications that are listed on the Overnight Field Trip Form


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